Sending export declarations on behalf of other companies

Are you submitting customs declarations on behalf of another company that is looking to export goods? If so, we have collected key settings required within the system to allow you to do this in the following.

Proceed as follows to make the correct settings in order to send declarations on behalf of other companies:

Prerequisite: Switch to the Advanced Mode to view all details of the export declaration.

1. Open the respective export declaration. The Export declaration sheet is displayed.
2. In the Parties field group, make the following settings:
   • Enter your company as the Declarant*.
   • Enter your customer as the Exporter**.
   • Set the Representation to either 2 (Direct representation) or 3 (Indirect representation), depending on what has been agreed with the customer.
   • Ensure that the Trader IDs (EORI) are completed for all parties.

Please note: If you select a company other than your own as the Declarant, you must ensure that the participant settings are set up for this company (e.g. Pentant badge in place). Please contact your AEB support for help.

* The person (company) that submits the customs declaration. This party is legally responsible for the customs declaration. The declarant may designate a direct representative (SAD box 14).

** The person on whose behalf the export declaration is made and who is the owner of the goods or has a similar right of disposal over them (Art. 788 CCIP). Under other Regulations it is the person who is partner of the export contract, the holder of an export licence or who is entitled to export refunds. If the owner (or authorized party) is based outside the Union as defined by foreign trade regulations, the operator of the legal transaction who is based in the Union is regarded as the exporter (SAD box 2).