CDS Imports and produced documents

The trade tariff should be checked for each commodity code that is added to an import declaration, to identify which produced documents may be required.

You can identify which produced documents are required on an import declaration by following the example process below. Please note that as HMRC webpages are frequently updated, when checked, they may differ from the examples shown.

1. Enter the required commodity code on the trade tariff webpage and press return, or click Search for a commodity.  
   
2. From the 'Trade between the UK and' drop-down list, select the country that the import is coming from. In this example, Poland is selected.
3. Ensure the import tab is selected. If there are any import controls specified on the tariff, this usually means that one or more produced documents are required on the import declaration. For this example, the import controls specify that an animal health certificate and a CITES certificate are required to import this commodity code.
   
4. Details of which produced document codes must be added to the declaration are shown when clicking the conditions link next to each measure type.
   For example, the conditions link next to the animal health certificate shows that the produced document code of 9120 is required on the import declaration.
   Additionally, the conditions of the CITES import control show that the produced document code of either C400 or Y900 is also required for this commodity code.
5. Once you have identified which produced document codes are required, these can be added against the relevant item on the import declaration within the AEB software. To do this, follow the steps below.
   • Within the import declaration, go to the Items tab.
   • Select the item and click Open.
   • Go to the Details tab and locate the Produced documents section.
   • Click New and enter the document code in the Type field. A line will need to be added for each document code required.
   • Enter the Reference and Status information relating to the document code. To ensure the correct information is entered review the union codes and national codes for CDS.
     
     For example, code 9120 can be found in the national codes list and informs you that if this code is added, then within the Reference field, GBAHC must be entered followed by the licence number. It must also have one of the specified status codes.
6. Many document codes that begin with Y do not require a reference to be input, but instead require
   a reason. For example, the document code Y900 can be found in the union code list and informs you to add the statement 'CITES Permits not required'.
   
   This should be added in the Reason field of the produced document, rather than as a reference. To enter a reason, follow the steps below:
   
   • Double click on the relevant produced document line.
   • Enter the required text in the Reason field and click OK.
7. If applying preference (e.g. using a preference request of 300) CDS will also require you to add a produced document for the declaration to be accepted. The produced document codes of U110, U111 and U112 can be used, depending on your requirements. More information can be found here. The requirements for these codes can also be found in the union code list.