Creating, editing, and sending import declarations

You can create and edit import declarations and send them to the relevant customs authorities.

Proceed as follows:

1. Go to Customs, click on the country concerned, then click Import declarations (XX), where XX stands for the country code.
2. Open an existing import declaration with the status of New or Ready to declare. To create a new import declaration, click New.
3. Follow the prompts of the Assistant and enter the necessary data. Complete the required fields and any items or optional data you wish to add on the Customs details sheet.
4. To indicate transport and insurance costs: Refer to Specifying transport and insurance costs.
5. The Assistant alerts you once you have entered all the required data. Click the alert to send the import declaration.
   • The status of the import declaration changes to Sent.
   • The customs authorities will respond with one or more customs messages, depending on the e-customs system.

The next steps vary depending on the declaration type:

1. If you have submitted an arrived full declaration (type "A")
   • When the authorities accept your declaration, the status changes to Accepted.
   • When you receive the final assessment of duties and taxes, the status of the import declaration changes to Final Tax Notice, see View assessment of import duties & taxes.
   • When the declaration is cleared and the goods are released, the status changes to Completed.
2. If you have submitted a pre-lodged full declaration (type "D")
   • When the declaration has been registered, the status changes to Registered (not arrived).
   • The arrival notification will be triggered automatically by GVMS or the CSP. If the automatic arrival fails, you can manually send the arrival notification using the Send arrival notification link in the assistant pane.
   • When the authorities accept your declaration, the status changes to Accepted.
   • When you receive the final assessment of duties and taxes, the status of the import declaration changes to Final Tax Notice, see View assessment of import duties & taxes.
   • When the declaration is cleared and the goods are released, the status changes to Completed.

Notes

• If you want to know more about a particular field or option, click the element in question and press F1 on your keyboard. This opens a window with additional information on the element.

• The following features simplify the editing process:
  – Use templates: Creating and editing import declaration templates, Creating and editing templates for import declaration items, and Using import declaration templates.
  – Duplicate existing import declarations: Duplicating import declarations

• The Customs information sheet shows events and customs messages that you have sent and received.

• You can configure the email notifications such that the person in charge of the transaction and any other people you define receive an email when this occurs – see Setting up notifications of events.

• In the Import declarations overview, you can also select multiple import declarations with the status of Ready to declare and send them simultaneously. Click on the small arrow next to the Send button and select Send.