The trade tariff should be checked for each commodity code that is added to an export declaration, to identify which produced documents may be required.
You can identify which produced documents are required on an export declaration by following the example process below. Please note that as HMRC webpages are frequently updated, when checked, they may differ from the examples shown.
1. Enter the required commodity code on the trade tariff webpage and press return, or click Search for a commodity.
From the 'Trade between the UK and' drop-down list, select the country that the export is going to. In this example, Poland is selected
Ensure the export tab is selected. If there are any export controls specified on the tariff, this usually means that one or more produced documents are required on the export declaration
Details of which produced document codes must be added to the declaration are shown when clicking the conditions link next to each measure type.
For example, the conditions link next to the export controls on cultural goods shows that the produced document code of E012 or Y903 is required on the export declaration.
For further guidance on what is required from the documents, you can click on the link above which will detail further the E012 and Y903
Once you have identified which produced document codes are required, these can be added against the relevant item on the export declaration within the AEB software. To do this, follow the steps below.
- Within the export declaration, go to the Items tab.
- Select the item and click Open.
- Go to the Details tab and locate the Produced documents section.
- Click New and enter the document code in the Type field. A line will need to be added for each document code required.
Many document codes that begin with Y do not require a reference to be input, but instead require a reason. For example, the document code Y903 can be found in the union code list and informs you to add the statement ‘Cultural goods-not listed'.
This should be added in the Reason field of the produced document, rather than as a reference. To enter a reason, follow the steps below:
- Double click on the relevant produced document line.
- Enter the required text in the Reason field and click OK.