CDS exports and produced documents

The trade tariff should be checked for each commodity code that is added to an export declaration, to identify which produced documents may be required.
You can identify which produced documents are required on an export declaration by following the example process below. Please note that as HMRC web pages are frequently updated, when checked, they may differ from the examples shown.

1. Enter the required commodity code on the trade tariff web page and press return, or click Search for a commodity. 

From the 'Select a country' drop-down list, select the country that the export is going to. In this example, Poland is selected.

Ensure the export tab is selected. If there are any export controls specified on the tariff, this usually means that one or more produced documents are required for the export declaration.

Details of which produced document codes must be added to the declaration are shown when clicking the conditions link next to each measure type. In the example above, the conditions link next to the DCMS export licence shows that the produced document code of 9107 or Y903 is required for the export declaration.

For further guidance on what is required from the documents, you can click on the guidance link for further details regarding the codes.

Once you have identified which produced document codes are required, these can be added against the relevant item on the export declaration within the AEB software. To do this, follow the steps below.

• Within the export declaration, go to the Items tab.
• Select the item and click Open.
• Go to the Details tab and locate the Produced documents section.
• Click New and enter the document code in the Type field. A line will need to be added for each document code required. 

Enter the Reference and Status information relating to the document code. To ensure the correct information is entered, review the union codes and national codes for CDS.

Many document codes that begin with Y do not require a reference to be input, but instead require a reason. For example, the document code Y903 can be found in the union code list and informs you to add the statement ‘Cultural goods-not listed'.
This should be added in the Reason field of the produced document, rather than as a reference. To enter a reason, follow the steps below:

• Select the relevant produced document and click Open.
• Enter the required text in the Reason field and click OK.