Creating terms of delivery – AEB Help Center

Terms of delivery must be defined before Carrier Connect can determine who is responsible for paying the freight costs and/or customs & duties associated with a shipping order.

The descriptions of the various terms of delivery are always specific to each customer. That’s why it’s necessary for you to define your own terms of delivery in Carrier Connect.

Entering terms of delivery manually

Proceed as follows:

You must have the role of I_CAI_EDITMASTERFILEDATA.

From the Office, go to Master data – Terms of delivery, then click New.
Enter an ID and Description (optionally in multiple languages).
In the Incoterm, Freight costs, and Duties and taxes fields, select the entry of your choice from the drop-down list.
Mark the Default checkbox if you wish to apply your terms of delivery as the default for new shipping orders.
Click Save & close to save your changes.
Repeat these steps if you wish to enter more terms of delivery.

With many carriers, you’ll need to convert your terms of delivery to the carrier’s freight terms so that the correct data is transmitted in the EDI message to the carrier. For information on how to convert your terms of delivery, see: Converting terms of delivery.

When you make routine changes or additions to master data in your host system, you’ll need to sync these changes to the master data in Carrier Connect.

Importing terms of delivery as a CSV file

You can also import your terms of delivery as a CSV file in Carrier Connect. Open the terms of delivery overview (Master data – Terms of delivery) and click Import – Import (CSV). Follow the import dialog.

Use the Help button to access further information.

CSV file format specifications:

Use the "UTF-8" character set for the .CSV file.
Save the Excel file as "CSV UTF-8".
Field delimiter: Semicolon (";")
Line separator: CRLF
Ensure the CSV field formats match those in the table below.

Field formats for importing terms of delivery

The following describes the mandatory field formats. Please refer to the table below for details.

Field no. (column)	Functionally required field	Description	Field format	Note
1	X	Abbreviation	an..20	Code of terms of delivery
2	X	Freight costs	-	Possible values: CHARGEABLE FREEDELIVERY
3		Description (German)	an..250	German description of terms of delivery
4		Description (English)	an..250	English description of terms of delivery
5		Incoterm	-	Possible values: CFR - Cost and freight CIF - Cost, insurance and freight CIP - Carriage and insurance paid to CPT - Carriage paid to DAF - Delivery at frontier DAP - Delivered at place DAT - Delivered at terminal DDP - Delivered duty paid DDU - Delivered duty unpaid DEQ - Delivered ex quay DES - Delivered ex ship DPU - Delivered at place unloaded EXW - Ex works FAS - Free alongside ship FCA - Free carrier FOB - Free on board XXX - Other terms of delivery according to contractual provisions
6		Standard (Flag - Y/N)	-	Possible values: Y - Enabled N - Inactive
7		Duties and taxes	-	Possible values: PAIDTAXED - Duty paid/taxed PAIDUNTAXED - Duty paid/untaxed UNDEFINED - Undefined UNPAIDTAXED - Duty unpaid/taxed UNPAIDUNTAXED - Duty unpaid/untaxed

Explanations of field formats:

Functionally required field: An “X” indicates a functionally required field.
Field format: “an..” indicates an alphanumeric field format. “..” means that up to X characters may be transmitted. The entry “an.. 10” therefore indicates an alphanumeric field of up to 10 characters.

Entering terms of delivery manually

Proceed as follows:

Importing terms of delivery as a CSV file

Related articles