Self-managing access to AEB web applications

User access to applications in the AEB data center is managed by a designated person in your company. This person can create, delete, and unlock accesses or assign new passwords. We recommend that you designate at least two people for this role, in case one is unavailable when required.
To request this, submit a request to AEB. When creating the ticket, select User administration and under I would like to..., select the manage user permissions entry. Make sure to read and confirm the checkboxes at the end of the form so that the form is sent to the AEB Service. They will grant your extended rights in the application to:

• create new users,
• reset passwords of users,
• disable users,
• lock or unlock users.

Creating a new user

1. Use your login data to log in to the AEB application.
   
2. In Export Filing, Import Filing, or EMCS Filing, the new user is first created as an employee.
   Take note of special requirements when creating users for:
   • Trade Compliance Management: Configuring Trade Compliance Management > Creating users and
   • Carrier Connect: Configuring Carrier Connect users and assigning roles
3. Go to Master data > Companies and open your company.
   
4. On the Employee sheet, click New to add a new person. The First name, Last name, Phone, and E-mail are required. Save your entries by clicking the Apply button.
5. Now you can create a user account for the new employee. To do this, go to the Office and select Master data > Persons.
6. Open the newly created person.
7. In the menu bar, click Person and select Add user.
   
8. In the window that opens, select Create new user and confirm with OK.
   
   
   
9. Fill in the sheet that opens. Required fields are User, Password, and E-mail address.
   
10. Assign a user name that has not yet been allocated in your client. Choose a password and specify the e-mail address of the new user. Click Save & close to complete the process.
11. The user has now been created for your client.

First login of the new user

The new user can now log in. To log in, they can either use the password you have given them or click on Forgot your password? to assign themselves a new password in the application.

Resetting passwords of users

You can also reset a user's password at any time via User administration > Users. Open the corresponding user and change the password to a password that has not yet been used. Tick the Change passw. immed. box to make the user choose a new password when logging in the next time.

A new initial password can also be sent directly to the stored email address via the Reset password function in the Users overview.

Disabling users

If an employee leaves your company, go to Master data > Persons, and open the person record. Tick the Inactive box, and click Save & close.

As soon as you have checked the box, this employee will no longer be listed in the overviews or will be marked as inactive.
When done, delete the associated user via User administration > Users.

Their data remains available in the background. This may become important during customs audits allowing you to track who was responsible for individual customs declarations in subsequent years.

Locking and unlocking a user

Users can be locked due to two automatic security mechanisms:

• Wrong password entered too often
• 180 days inactivity

These locks can be removed via User administration > Users.

For more information on security-related user locks, to ensure information security as part of our ISO 27001 certification, please visit our Trust Center.