Maintaining Exchange Rates for Import Declarations

Regardless of the currency of your import invoice, the statistical value of your import shipment must be stated in euros (EUR).

The Cost Entry option in your customs declaration helps you to enter different costs, in different currencies if required. In the case of a one-off entry, or very rarely used foreign currencies, you can determine the exchange rate yourself and enter it manually in the Cost entry.

In all other cases, it is advisable to have the exchange rates updated automatically in the Master data, defined as:

• Customs rate:
  Currency conversion rate periodically set by the customs administration for determining the customs value or calculating customs duties.
• IATA rates:
  Air freight costs expressed in foreign currency but payable in euros. Valid from the 10th of one month to the 9th of the following month.

Maintain Rates in Master Data

AEB automatically provides the Customs and IATA rates that are updated by Customs on a regular basis. To have these rates imported automatically, go to Office > Master data > Exchange rates. From the Options menu, select Use global rates. A tick will be displayed against the option to show it is activated.

Confirm your understanding that Customs retains sovereignty over the Customs rates; that a rate can change at any time and that AEB cannot accept any liability for the global rates. In the event of discrepancies, the rate set by Customs always applies.

If you want to maintain the rates yourself, select Use global rates again to de-select it, and the tick should no longer appear, indicating that this option is no longer active.

Show Rates in the Overview

Using the Displ. exch. rates filter, you can choose which rates to display.

• All rates: Both global rates and your own rates are displayed.
• Only global rates: Only the rates that are automatically provided by AEB are displayed.
• Only own rates: Only the rates that you have entered are displayed.

You can display the Own rate column via the Column definition option to show which rates are global rates and which have been entered manually.

Details of the exchange rate are entered in the Basic data section.

• Valid from: Start of the rate's validity period.
• Valid to: End of the rate's validity period.
• Value/price notation: Value or price notation of the exchange rate.
• Currency from: Currency from which this rate converts.
• Indirect quot: Indirect quotation of the exchange rate.
• Currency to: Currency into which this rate converts.

Remember to enter a new exchange rate with a new validity period after the validity period has expired.

Process customs declarations with fixed exchange rates or agreed exchange rates.

If you select a foreign currency for a monetary amount in a customs declaration (i.e. a currency other than EUR) the exchange rate will be converted into euros based on the master data exchange rate at the time the customs declaration is sent (or, for a simplified procedure, at the time of posting to an ECC).

If a fixed conversion factor has been agreed for the exchange rate, proceed as follows:

1. Open the customs declaration.
2. click on the Cost entry button.
   
3. After entering a different currency, click the pencil icon and the Monetary amount screen will open.
4. Tick the Rate agreed option. Import Filing: ATLAS removes the write protection for some fields in the Rate section.
5. Enter the rate agreed.
   

Import Filing: ATLAS checks whether the rates stored in a customs declaration match the rates in the master data. If the rates in the customs declaration are not up to date, you will either receive a corresponding message from the assistant or the rate in the customs declaration will be updated automatically, depending on how Import Filing: ATLAS is configured.