When can an EMCS submission be cancelled?

Once you have sent a draft administrative document (e-VD/e-AD) to Customs, it can only be cancelled in a few cases. In most cases where you wish to correct an EMCS submission, you must submit a change of destination.

The requirements:

• Cancellation is only possible for consignments opened under tax suspension (e-VD/e-AD). 
  It is not technically possible to cancel a simplified electronic administrative document (v-e-VD).
• A valid e-VD/e-AD can only be cancelled provided that the transport has not yet commenced. Furthermore, the dispatch date must not be in the past.
• If the e-VD/e-AD has been registered with the destination code ‘6 – Export’ and a successful match with the export transaction has already taken place, the e-VD/e-AD can no longer be cancelled.
• If follow-up messages have been received for a valid e-VD/e-AD, the transaction can no longer be cancelled.

For more information (in German) on when you are permitted to cancel an e-VD/e-AD, please refer to the Customs EMCS procedural guidelines (in German) under the heading ‘Annullierung eines e-VD’.

How to cancel an EMCS submission:

1. Open the EMCS movement.
2. From the Submission menu, choose Cancel:
   
   Alternatively, use the Cancel option in the Assistant column.
3. In the new window, enter the Reason for cancellation and any additional information for your customs office.
4. Click on Send cancellation.

The movement changes to 'Cancelled' status. Once Customs accepts the cancellation, the movement becomes ‘Invalid’.

If the e-VD/e-AD was issued for a recipient in Germany, that recipient will also receive the cancellation notification. If the recipient is in another Member State, the cancellation will be forwarded to the country of destination.