Creating an approval for a license manually

If there is no associated transaction in your system, e.g. because you are not using Export Controls, you can also create approvals manually.

Proceed as follows:

• You must have either the LM master data administration or Approval management role.
1. Select License Management − Approvals.
2. Click the New button.
   • This opens a new approval with the status of Reserved.
3. Enter the data on the various sheets. The Assistant provides support here.
   • On the Transaction data sheet in the Select license field group, click the Choose license button to see a selection of all potentially applicable licenses.
     The licenses are checked for applicability based on the fields in the approval market with an asterisk, and applicable licenses are suggested.
   • License Management cannot relieve you of the responsibility for the correct application of licences. Ensure that the license or license item you select is actually applicable.
4. Go to the Transaction data sheet and check the value in the Reporting required field.
   • Approvals marked as requiring notification are taken into account when you generate a usage report for the licensing authorities.
5. Click Save & close to close the approval.

• You can edit or delete approvals as long as they have not yet been finalized.

How-to video

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