You create “approvals” to use or decrement licenses. Approvals help you track the transactions for which you used the license and, if relevant, the quantities or amounts you have already decremented from the license.
If you are also using Export Controls, the application will suggest potentially applicable licenses during the export control check. Your job is then to check the applicability of these licenses.
If you have linked a host system such as SAP with the Export Controls and License Management plug-ins, then the approval unblocks the items of a blocked document.
If you wish to use a license and decrement it if necessary, specify the license and the details of the export transaction or movement when you enter an approval. An Assistant will support you flagging any missing data or inconsistent entries. License Management checks, for example, whether the license item’s quantity and/or value is sufficient for the transaction so that you won’t overbook the license.
Creating an approval reserves the use of the license. Once a transaction is complete – when the export transaction crosses the border, for example – change the status of the approval from Reserved to Finalized.
The creation, modification, and deletion of approvals is logged.